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How to create a Tracked Changes document in Microsoft Word – two methods: Under the View menu, point to Toolbars and click Reviewing (this toolbar may already have popped up automatically across the top of the document when tracked changes were activated).Ĭlick the arrow next to the Accept Change icon (a file icon with a blue checkmark), scroll down and select Accept All Change in Document.
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Once all changes have received HIC approval, the tracked changes need to be accepted into the document in order to obtain a clean document for your files and for future HIC submissions. Submit both tracked change and clean copies (two copies each) to the HIC for review. Hide the tracked changes by going to View and clicking on Markup. Print out a copy of the revised document showing the tracked changes. Revise the document, and save it by going to File and clicking on Save. Turn tracked changes on as described in the guidance below. For example, if the current document was named HIC12345-Version1, name it HIC12345-Version2, or attach the date to the document name, such as HIC12345-v07-12-2007. Open the document to be modified and immediately give it a new version name. Suggestions for Maintaining Files and Document Version Control The tracked change copies enable the HIC to quickly evaluate the substance of the revised text, but clean (non-tracked changes), final copies that incorporate these changes are required for HIC approval and to keep the study file current. See suggestions below for maintaining version control of documents.ĭepending on the default settings in the individual version of Word, the directions given below will generate a document in which the changes are either shown in the margin in balloons or as underlined/strikethrough of the text. Note that only changes relevant to the current HIC submission should be marked in tracked changes. We can not distribute a document to the Committee for review in which the changed text is not apparent. If in doubt, photocopy a revised page and check if the changes are apparent before submitting to the HIC. Bolding of added text is not preferable since some protocols have text bolded for emphasis, and bolding does not show deleted text. Yellow highlighting of changed text or showing blue versus black text are unacceptable, as they do not enable changes to be apparent after photocopying. This can not be stressed strongly enough. Submitting documents with tracked changes enables the HIC to locate these changes quickly and assists the HIC in its review process.įor the HIC, it is of utmost importance that the tracked changes be obvious after photocopying. The changes can be revisions requested by the HIC or amendments requested by the PI or sponsor. Many of the studies reviewed by the HIC each year contain text that has been changed since the last time it was reviewed. Why does the HIC ask for documents showing tracked changes? Track Changes is a way of marking added or deleted text to highlight the ongoing changes to a document. For best results, show format tracking in comment balloons.How to use the Track Changes feature of Microsoft Word However, the results can be visually confusing because color changes can be format changes.
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The color of Track Changes for formatting is customizable.Therefore, your color choices won’t transfer to someone else’s computer. Track Changes colors are stored in your computer, not in your document.If your markup only appears in balloons or doesn’t appear at all, please see the bonus section below for the steps to show Track Changes in-line. Track Changes colors appear in-line (i.e., in the text) rather than in balloons or the Reviewing pane.Word doesn’t currently offer a way to choose specific colors for individual users. Track Changes colors apply to all markup in the document.Specifically, you can choose from eighteen different colors for insertions, deletions, text movements, and comment balloon borders, as shown in this tutorial.īefore starting the tutorial, please review these important notes: Do you prefer editing with a specific color? If so, you can change the color of Track Changes markup in Microsoft Word.